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More email tricks

I decided to use this tag for things somewhat-related, and this seemed helpful to me. I have been using message rules in Thunderbird for my work account (I have 3 email accounts that I get mail from, and get probably 50-150 emails a day added up), with my work account getting by far the most mail and the most germane mail at the inbox (after all spam filters). I use norton anti-spam as well as microsoft anti-spam, so that blocks a lot. Anyway, I have set any mail which does not include my email address in the To: line as 'unimportant, and have set that to show up as a light grey instead of the standard black. So all the dozens of departmental (I'm listed in probably a dozen) and 'core' or whatever group emails that get shotgunned out unnecessarily won't draw my attention much.

I've set several person-based filters to mark certain emails as "work" which are now yellow in color, certain (very few) as automatically "personal" (I separate personal from work email as much as possible for a number of reasons, such as the inbox dictating the default email signature my replies show), which are blue, and from my boss or my committee all come out as "important" in red font. I don't use the "priority" tags because they don't seem to further simplify anything. Also, I use the "order received" column instead of the 'date' column for order, as some people's screwed up backated machines get sent to me dated from 1969 and I have to search for them. Finally, I purge my inbox over to a "saved email" local folder every few days so I don't have to fumble through all that heft in what should be shiny and clean, our precious Inbox.

For my more neutral day-to-day email address inbox, I have a local saved folder, and a sub-folder for all online statements and receipts, things like that. It makes it SO much easier to find things.

I don't know how well any of this translates over to the newsgroup part of Thunderbird, because although I have some groups read on the program, I generally like dedicated reader agents like Xnews for it. That, and I don't read newsgroups anywhere close to as often as I used to before LiveJournal came and swept us all away.

By the way, if anyone else has any tried-and-true email tips/tricks, please let me know.

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Comments

( 2 comments — Leave a comment )
mrcougar
Mar. 29th, 2006 04:32 am (UTC)
damm dude,your email is a job in itself.
floyd_mephit
Mar. 29th, 2006 09:08 pm (UTC)
Well it was until I did all that stuff up there, now it's a piece of cake. One of the 'perks' of academia is all the goddamn emails.
( 2 comments — Leave a comment )